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Executive Assistant /Event Planner

Application Deadline: 
03-31-2017
Posted Date: 
03-20-2017
Target Field: 
Bachelors degree/ higher from an accredited academic institution with three years of relevant work experience
Employment Type: 
Full Time
Location: 
Bangkok, Thailand

Established in 1951, the International Organization for Migration (IOM) is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

 

IOM is committed to the principle that humane and orderly migration benefits migrants and society.

As the leading international organization for migration, IOM acts with its partners in the international community to:

  • As

    Job description:

    Type of Appointment : Fixed term, one year with possibility of extension
    Estimated Start Date : As soon as possible

     Bachelor’s degree/ higher from an accredited academic institution with three years of relevant work experience; or
     High school degree/ certificate with five years of relevant work experience.

    Experience
     Progressively responsible secretarial, administrative and operational experience, preferably in an international, non-profit environment;
     Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;
     Demonstrated ability to manage multiple work assignments efficiently and effectively;
     Proven ability to accomplish assignments with little supervision;
     Excellent interpersonal skills both in person and by phone, with high professionalism;
     Ability to handle information and documents with confidentiality;
     Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges; email and web searches.

    Languages
    English and Thai (Fluent). Working knowledge of other IOM official languages will an advantage.

    Required Competencies
    The incumbent is expected to demonstrate the following competencies:
     Accountability – takes responsibility for action and manages constructive criticisms
     Client Orientation – works effectively well with client and stakeholders
     Continuous Learning – promotes continuous learning for self and others
     Communication – listens and communicates clearly, adapting delivery to the audience
     Creativity and Initiative – actively seeks new ways of improving programmes or services
     Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
     Performance Management – identify ways and implement actions to improve performance of self and others.
     Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
     Professionalism - displays mastery of subject matter
     Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
     Technological Awareness - displays awareness of relevant technological solutions
     Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM ( optional depending on position level)

    Other
    Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
    Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

    Qualification: 
    • As described in job description
    How to Apply: 

    Interested candidates are invited to submit their applications via e-mail to ROBangkokHR@iom.int Please include the reference code ROBKK-VA2017-15 followed by your full name in the subject line. Applications should include: a) a cover letter, indicating the dates of availability; b) a curriculum vitae; c) a duly completed IOM Personal History Form (may be downloaded from http://th.iom.int);

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